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Capture and Storage: Email archiving software captures emails from designated mail sources (such as Microsoft Exchange, Lotus Notes, IMAP and POP3 servers, etc.) and stores them in an accessible digital repository.

Features Provided by Email Archiving Software In addition, it provides administrators with visibility over how employees interact with sensitive corporate communications – including who has accessed what content at what time – safeguarding against potential data breaches or malicious activities while helping drive greater accountability throughout the organization. When properly implemented & configured within an organization’s information governance policies, email archiving can improve the overall efficiency & security by reducing storage costs associated with traditional email systems without compromising service quality or end-user experience.

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As such, it eliminates manual efforts required for storing & managing paper documents while ensuring that critical records stay out of public view. Email archiving helps companies meet regulatory obligations by automatically capturing all incoming & outgoing communications regardless of size or complexity, establishing retention periods according to jurisdictional requirements and granting users access only to the appropriate data elements that are relevant to their task(s).

In terms of legal compliance, many jurisdictions require organizations to preserve all types of electronic records for a certain period of time for retrieval in case of an investigation or lawsuit.

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They enable organizations to index, store and retrieve large amounts of data quickly offer advanced search capabilities for locating specific emails allow for the automatic classification of messages based on metadata monitor incoming mail for any suspicious activity filter messages based on content (e.g., keywords) provides secure encryption when necessary streamline eDiscovery process during litigation or internal investigations retain historical versions of messages even after they’ve been deleted from source applications or accounts (such as Outlook) support audit trails (for tracking user access) archive emails across multiple platforms simultaneously and facilitate long-term preservation requirements.

The purpose of using email archiving is twofold: to provide businesses with legal compliance, additional storage capacity, improved performance and enhanced security and to help them gain better insight into their internal communication processes.Īrchiving solutions are typically cloud-based or hosted services, although some organizations also prefer on-premises systems. It preserves emails and other associated data such as attachments, calendar items and contacts in an organized manner that can be easily searched and recovered.

Release notes were unavailable when this listing was updated.Email archiving software is a solution designed to store, manage and protect business communications.

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